ENTOMONE is a system for organising entomological data, field observations, photos, sites, databases and data publication. The following features are implemented and available in the current version of the program.
Field Notebook - mobile observation entry
ENTOMONE includes a field-work mode for creating quick photographic notes. A user can add an observation, photo, note or breeding record in three clicks. The program reads GPS/EXIF data from a photo and allows the observation point to be set on the map.
Observation records
The system allows users to add, edit, copy, view and delete observation records. Record lists, search, filtering, trash and record work status, such as In progress and Ready, are available.
Breeding module
An implemented private module for documenting the breeding history of one or many specimens, independently of a Database. Every user has their own numbering, breeding list and cards, a journal with dates, notes and media, active and archived states, and links to a source record and records obtained from breeding.
Alerts and calendar
Private Alerts can be one-time or recurring, include a note, media and a map point, and link to a record, species, site or breeding. The list and calendar help users track due dates while working in the application.
Media and galleries
The program handles photos assigned to records and several gallery views: species gallery, site gallery, recent observations and an aggregate gallery. This makes it possible to browse data not only in tables, but also visually.
JPG/JPEG photo saving choice
Users can choose in Settings whether new JPG/JPEG photos are resized and compressed or saved as original phone/camera files without recompression or EXIF changes.
Bulk photo upload and CSV import
One Upload screen lets users prepare many photographs as separate observations, select them in groups and combine them into records with multiple photos. Photos mode reads EXIF, GPS, date and locality data, while CSV mode imports many records with a separate preview and confirmation step.
Dates and notes per medium
A photo or other medium can have its own capture date and note, independently from the main record date.
Adding record series from a species list
The record series form lets users enter one species list and shared visit details such as date, locality, site, accuracy, specimen count and note. ENTOMONE creates a separate observation record for each list item.
Google Drive as private media storage
Google Drive integration works in the program. A user can connect their Google account, choose files and use a mechanism for storing media only on their own Google Drive, outside the main ENTOMONE server, which keeps them fully private.
Private cloud: Google Drive
Google Drive is available as a private solution for storing user photos, attachments and files outside the main ENTOMONE server.
User accounts and access
The program supports registration, sign-in, user profiles, account settings and the administrator panel. The system allows many people to work in one environment, with separate roles and permissions.
User profile visibility
Users can choose whether their profile name and description are visible to all signed-in ENTOMONE users, only collaborators who share a Database, or only themselves. The setting does not change access to records, photos or Databases.
Account deletion with a 30-day Trash period
A deletion request removes the account and private database from normal use for 30 days. An administrator can recover the account and data during that period. After the deadline, a controlled process removes exclusive resources while preserving data genuinely shared with other users.
User-defined fields
Users can enable, disable and adapt additional fields to their own workflow.
Dictionaries and taxonomy
The program has its own dictionaries of species, plants and other supporting data, as well as an iNaturalist dictionary for organisms. Support for private user names and taxonomic links with iNaturalist helps users enter data quickly, organise identifications and prepare data for publication.
iNaturalist integration
ENTOMONE supports iNaturalist account connection, taxon mapping, record readiness checks, publishing single observations, batch publishing and updating published observations.
Label Generator
The Label Generator is implemented. It supports preparing labels for records and specimens, selecting records, print settings, preview and label printing.
Specimens and Data Matrix
The feature lets users assign permanent catalog numbers to physical specimens, print individual Data Matrix labels, return to a saved print version and open the correct record after scanning under current access rules. Import preserves existing numbers and payloads. The historical DataMatrix custom-field option is not a specimen identifier.
EntomoLabels integration
ENTOMONE exports selected records to a CSV file prepared for import into EntomoLabels. The file includes separate genus and species fields, the effective family, locality data, UTM, collector, plant and optional determiner and preparation data.
Maps, GPS, UTM and sites
ENTOMONE supports GPS coordinates, location accuracy, reading a locality from the map and sites. A site boundary can be defined by a radius or an exact polygon drawn on the map; the saved area is used to automatically match and connect records to the site. The UTM Map and map layers are also available.
Creating a site from records
A shared site can be created from one or more selected records with GPS coordinates. ENTOMONE shows the points on a map, proposes a centre and radius covering the records, and after saving assigns the records to the site and the corresponding visits.
Regions and Map Explorer
Regions form an independent library of geographic boundaries drawn on the map, imported from files or retrieved from supported sources. An active Region filters accessible records by coordinates, while the fullscreen Map Explorer shows observations, sites and Regions with filters, layers and clusters.
UTM Map Generator with base layers
The UTM Map Generator with base layers is already implemented. It supports work with the UTM grid, map base layers and auxiliary overlays, helping analyse the distribution of entomological data.
Databases and permissions
ENTOMONE supports multiple databases. A user can work in a selected database, switch between databases and use data access permissions. This makes it possible to manage separate projects, expeditions or data collections in one program, also in a group of several users.
Database Export
Database Export is implemented in Settings. ENTOMONE prepares a ZIP package for databases assigned to the signed-in user, saves it to Google Drive and provides a private download for 24 hours. Exporting filtered records to a file on Google Drive is also available.
User data reports
One feature combines the current online report with an offline report. The report_html.php page shows the user’s current private data, including records, species, media, sites, custom fields and breeding data, with search, filtering, current-tab CSV export and printing to PDF or paper. After a successful backup, ENTOMONE refreshes the self-contained ENTOMONE/ENTOMONE-Viewer.html file on the user’s private Google Drive - the SQLite Database Report for locally browsing and exporting data without signing in or using the internet.
Help and language versions
The program has extensive Help in Polish and English. The interface supports language switching, and public pages of the program can be presented in PL and EN versions.
