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ENTOMONE Help #

ENTOMONE is used to record entomological observations: field, collection, rearing and working records. The program connects records, photos, sites, datasets, the map, Google Drive and publication of selected data to iNaturalist.

Quick start #

If you are starting with ENTOMONE, begin with these topics:

These files describe the program in plain language: what a dataset is, what a record is, what sites are for, and what a typical entomologist's workflow looks like with a phone and a computer.

First check that you are working on the right dataset. The dataset decides which records, sites and working views are currently shown. On the Datasets screen you can set the default dataset.

The second step is your profile. In the User panel you connect your Google Drive and iNaturalist accounts, and in Profile you set the language, time zone and account details.

The third step is choosing how to add a record. In the field, the most convenient option is quick mobile mode: camera, photo, save. When working on a computer, or when you want to fill in more fields right away, use the full form.

Core terms #

Dataset is the data collection you are working on, for example a region, a collection or an expedition.
Record is a single entry: an observation with a photo, an observation without a photo, a note, or a rearing record.
Region is a dataset-independent polygon that filters accessible records by their coordinates.
Site groups records from an area defined on the map by a point and a radius.
Locality is the text description of where a record was made, saved on one record, for example a name read from the map or entered manually.
Medium is a photo or another file linked to a record, species or site.
Observer is the author of the record in the entomological data sense.

Typical workflow #

Select or confirm the active dataset.
Add a record with quick mobile mode or the full form.
Check the photo, EXIF, GPS and date.
Complete the species, specimen count, sex, host plant and notes.
Check the site and locality.
Prepare a report, export or iNaturalist publication.

You do not have to fill in everything in the field. Quick mobile mode saves the minimum: photo, date, GPS, observer and a working record. The rest can be corrected later.

Where to find instructions #

Data safety rule #

ENTOMONE does not show another regular user's records and media just because both users belong to the same dataset. The dataset defines the scope of work, but record and media visibility has an additional ownership protection.

What to check before your first day in the field #

Before your first trip, open the app on your phone and check the login, the mobile menu and the camera in quick mode. Make a test record somewhere with GPS reception, and confirm that it appears in your records after saving.

If you use Google Drive, check the connection in the User panel. On your phone, the system permissions for camera, location and file access also matter.

How to read these instructions #

Each help file answers one question. If you want to add a record, start with the records section. If your question is about a photo, go to the photos section. For iNaturalist, read account connection first, then taxon mapping, and publication last.