Full form (desktop) #
The full form is used to add a record when you want to complete more data at once than in quick mobile mode.
When to use the full form #
Use the full form when you are working at a computer or have time to describe a record thoroughly. Here you can enter species, plant, specimen count, sex, site, locality, notes and photos.
Quick mobile mode saves the minimum in the field. The full form is for calm editorial work and organising data.
Main field layout #
The upper part of the form is arranged so that the most commonly used fields are close together.
The first row contains:
- Species,
- Family,
- Plant.
The second row contains:
- Quantity,
- Sex,
- Observation type,
- Observer.
This layout lets you fill in biological and technical data quickly without jumping around a long form. Details of individual fields are described in Record fields.
Photos and EXIF #
You can add a photo to the record from a computer, from a phone, or from the Google Drive flow if it is enabled for your account. For JPG/JPEG files, ENTOMONE reads EXIF, the metadata saved by the camera.
EXIF can supply:
- the date the photo was taken,
- the photo's GPS,
- the image orientation,
- information needed for correct processing and the thumbnail.
The first photo can set the record date and become the main thumbnail. If the photo contains GPS, the form can fill in the coordinates and move the map to that point.
GPS, radius and locality #
The form works on the record's GPS. GPS can come from the photo's EXIF, from phone GPS, or from a point set manually on the map. The GPS accuracy field means the radius in metres.
Locality is the description of where a specific record was made. It can be read from the map through OSM/Nominatim reverse geocoding, or entered manually, for example Nowy Świat by the bridge. Locality does not group records and does not replace a site.
Site groups records by GPS and radius. If the record's point falls within a site's radius, ENTOMONE can match it automatically. If no matching site exists, the record can still be saved.
Entry type and acquisition source #
First choose Entry type: Record or Note. For a Record, then choose Source: Nature or Breeding.
- Nature is a normal field observation.
- Breeding means material collected in the field and a specimen obtained later.
- A Note requires content, a date and a valid GPS point; species, site and photo are optional.
The differences are described in Record types.
Species and iNaturalist #
You choose the species from the local dictionary. ENTOMONE forms can use iNaturalist autocomplete: first the user's local dictionary is checked, then the local cache, and only then an online query to iNaturalist.
The selected taxon can save the inat_taxon_id mapping and the taxonomic tree. This is needed to publish the record to iNaturalist. A local name can exist without iNaturalist, but such a record will not be ready for publication until it is mapped.
Plant and breeding #
Plant is especially important for Breeding records. When publishing to iNaturalist, the comment can use the format ex <plant>. If the plant can be linked to iNaturalist as a Host Plant, publication can use that mapping.
Saving and further editing #
After saving, the record goes to the record list of the active dataset. You can later open it, correct the species, change the type, complete the locality, add more media, or prepare publication to iNaturalist.
If you work with photos from Google Drive, remember that ENTOMONE saves metadata and the file identifier, while access to the full file goes through a controlled backend and the owner's permissions. Thumbnails and galleries may look like a normal local view, but the file's source can be the user's private Drive.
Most common situations #
If the form has no GPS after you choose a photo, check EXIF and GPS. If the species name does not appear in the suggestions, check the local dictionary or run a sync with iNaturalist. If the record is only meant as a reminder, choose the Note type instead of forcing a species and a photo.