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Records / Adding

Field Notebook on a phone #

ENTOMONE provides two working modes on a phone:

  • Field Notebook is used for quickly capturing photos and essential field data.
  • Full dashboard provides search, lists, galleries, maps and complete record editing.

Opening the Field Notebook #

  1. Sign in to ENTOMONE on your phone.
  2. On the full dashboard, tap the round camera icon in the top bar.
  3. On the Field Notebook screen, check the active database. The button at the bottom shows its name.
  4. To change it, tap Database: and select a database from the full-screen list.

The selected database determines where new records are saved. Check it before starting work in a new area or on another trip.

Adding a record with photos #

  1. Tap the large camera icon.
  2. Take a photo and accept it in the phone camera.
  3. Check the preview. The pin in the top bar indicates GPS location.
  4. Tap + to add another photo to the same record.
  5. Tap Save to finish the record.
  6. Tap Cancel to discard the whole record being prepared.

The microphone icon dictates text into the Notes field. Tap it again to stop dictation.

Adding a note without a photo #

On the first Field Notebook screen, type a note or dictate it with the microphone. Save obtains the current phone GPS and adds a record without a photo to the upload queue. The record receives the current date, active database, GPS, note and the Unidentified placeholder.

Saving without a photo requires location permission. If the phone cannot provide GPS, no record is queued and the text remains available. Cancel stops dictation and clears the complete Notes field.

Background saving and queue #

After you tap Save, ENTOMONE immediately returns to the Field Notebook, so you can start another record. Photo upload and record processing continue in the background.

The number in the circle in the top bar shows unfinished tasks; the indicator is hidden when the queue is empty. Tap it to inspect the queue. With a poor or restored connection, tasks are retried automatically. If a particular task remains queued, use Retry upload to start another attempt.

Do not sign out before the queue is empty. When processing is complete, check the new entries in My records or the relevant gallery.

Switching to record work #

At the bottom of the Field Notebook, tap Open full dashboard. The dashboard provides:

  • Search records — searching and filtering;
  • My records — records belonging to the current user;
  • Recent records — recently added entries;
  • galleries, sites, maps and the species list.

The Add record button in the top bar opens the standard full form. Use it when you want to enter species, locality, date, notes and other details immediately.

To return from the full dashboard to the Field Notebook, tap the round camera icon in the top bar again.

Default mobile screen #

At the bottom of the Field Notebook, you can set it as the default start screen on your phone. This preference applies only to mobile devices; ENTOMONE continues to open the full dashboard on a computer.

Use Restore default screen if you want the full dashboard to open after signing in on your phone again.

Open in the application #