Deleting records and trash #
ENTOMONE uses a record trash. When you delete a record, it is moved to the trash instead of being permanently deleted.
What happens after deletion #
After a record is moved to trash, it no longer appears in the regular record list or galleries. It remains in the trash, where it can be restored.
The trash protects against accidental data loss, especially for records with photos, Google Drive files and iNaturalist publications.
Record trash in the application #
The Record trash is at the bottom of the My records page, above the footer.
The Record trash page shows records deleted from the Databases you can access. You can restore them when your role permits it.
Deleting from the recent-observations gallery #
In the recent-observations gallery, select one or more records. The Delete records button becomes active. Click it and confirm to move the records to trash; there is no separate deletion mode to start or finish.
This mode applies to records available to the current user. It should not be used to manage other people's records in the normal application view.
Media and Google Drive #
Deleting a record does not always mean deleting its photo. A medium can be linked to another active record, a site, or a species. In that case it should not be deleted automatically.
For selected Google Drive flows, there is Drive trash support: if a medium belongs only to the record being deleted and belongs to its owner, ENTOMONE can move the Google Drive file to trash. Shared media is skipped.
Restoring #
A record in trash can be restored if the restore function is available for your role. After restoring, check whether the linked media, site and iNaturalist status are still consistent.
What not to do #
Do not use trash as a tool for hiding other people's data. Visibility of records and media is a separate ACL contract. If you see a record you should not be able to see, report it instead of deleting it.