Edit a record #
Editing a record is for organising data after saving: correcting the identification, GPS, locality, site, media and iNaturalist status.
When to edit a record #
The most common case is a record added quickly in the field. Quick mode saves a photo, date, GPS, observer and a species placeholder. Later you open the record and complete the species, plant, specimen count, sex, notes and any iNaturalist mapping.
Editing is also where you correct data from EXIF, fix the location on the map, or add a locality.
Species and iNaturalist autocomplete #
The species field uses the user's local dictionary. As you type a name, ENTOMONE can suggest taxa in this order: local dictionary, local iNaturalist cache, then an online query to iNaturalist.
After you choose a taxon from iNaturalist, the inat_taxon_id mapping and taxonomic data are saved. For subspecies, the search is not limited to species rank only; it can also find the subspecies rank.
The Life tree #
For mapped taxa, ENTOMONE saves the tree of higher ranks, for example kingdom, phylum, class, order and family. This tree helps with galleries and organising records. If the tree is not saved yet, the app can fetch it after you choose a specific taxon.
GPS, site and locality #
In editing you can correct the record's GPS and locality. Locality is the description of where this one record was made, while a site is the layer that groups records by GPS and radius.
Changing the locality should not change other records. Changing the site needs caution, because a site is linked to visits and to data grouping.
Record work status #
On the record page and in record editing, a work status is available: In progress or Ready. It marks whether the record still needs completion, identification, or further monitoring.
Leave a record In progress when it was added quickly in the field without a full species name, for breeding records, for working notes, and in any situation where you still need to add identification, photos or notes later. Ready means the record is organised and no longer needs current work.
This status does not replace iNaturalist status. It is an internal ENTOMONE marker that helps you find records that still need work. In the recent-observations gallery you can filter records by this status.
Record media #
From editing you can go to the media library and add photos to the record. A regular user should only see media available to them. If a medium is a private Google Drive file, downloading the full version goes through a controlled backend, not through a public link.
iNaturalist panel #
If a record is ready for publication, editing can show iNaturalist publication actions. For a record already published, an update to the observation may be available, for example after a change in identification.
A record ready for publication should have an active iNaturalist account, GPS, a date, a photo, and a taxon mapped to iNaturalist.